Software Stack Cost Calculator
Add each tool in your stack — seats, price per seat, monthly or yearly billing — and instantly see per-tool and total monthly and annual costs, plus spend per employee. Everything stays in your browser.
📖 How it works & FAQSee what your software stack really costs
SaaS spend is the silent line item. A CRM here, a design seat there, an annual plan someone expensed last spring — individually each tool looks cheap, but stacked together they can quietly rival a salary. This calculator adds it all up in one place: enter each tool with its seat count, price per seat, and billing cycle, and it instantly shows per-tool and total monthly and annual costs, plus what your stack works out to per employee.
Everything runs in your browser. Nothing you type — tool names, prices, headcount — is sent anywhere or stored on a server, so it is safe to use with real budget numbers.
How to use it
- List each tool in your stack. Three example rows are pre-filled — edit them or remove them with the × button.
- For every tool, enter the number of seats (licenses) and the price per seat. Flat-rate tools work too: set seats to 1 and enter the full price.
- Pick the billing cycle. Choose Yearly if the price you entered is the annual amount; the calculator converts it to a monthly equivalent automatically.
- Optionally enter your company headcount to see cost per employee per month and per year.
- Read the results and the breakdown table, which ranks tools by cost and shows each one's share of total spend — your best starting point for cuts.
FAQ
- How is the monthly cost of a yearly plan calculated?
- A yearly plan's total (price per seat × seats) is divided by 12. That is the standard way to compare annual contracts against monthly subscriptions on equal footing.
- What about tools that charge a flat fee, not per seat?
- Enter 1 seat and put the full plan price in the price field. The math is identical — seats simply multiply the price.
- What counts as a "good" software cost per employee?
- Benchmarks vary widely by industry and company size; many small teams land somewhere in the low hundreds of dollars per employee per month. Use your own trend over time rather than a single external number.
- Does the calculator include taxes or usage-based overages?
- No — it totals the list prices you enter. Add expected overages as their own row, or pad prices, if you want a more conservative figure.
Estimates only, not professional or financial advice; rates & fees vary by vendor, plan, and contract.